Team Assistant

As a Laboratory support team assistant in RMA R&D Lab team in Wroclaw, you will be responsible for:

• scheduling Management meetings (e.g.local Lab Leadership team meetings, all hands with Business Line representatives) and arrangements relating to same (incl. invitations, Webex, venues, etc.)

• travel support, ad hoc travel changes in shortest notice

• time schedule/calendar management

• circulation of documents

• relationship building with assistants of Business Line to facilitate meetings & communications

• preparation of letters and other documents based on given information /input as required

• preparation of presentations and materials for meetings and events based on given information as required

• receive and process correspondence

• ordering office accessories, laptops, mobile phones and spending planning support, seating place arrangements, office equipment inventory

• Competence Development coordination

• team Wiki and other communication channels maintenance and creation (including newsletter, weekly blog entries, announcements, site level campaigns  etc.)

• taking care of regular statistical data collection/preparation like KPIs, Score Card, Excels with action points, annual execution plan, improvement projects, maintain org chart

• co-ordination & support for special events

• co-ordinate and collate materials for monthly report(s)