Vesuvius is a global leader in molten metal flow engineering.
For our Manufacturing Engineering Team, we are looking for
Project Assistant
Kraków
Duties and responsibilities:
Project Management Team Support:
- General administrative duties to support the team
- Prepare and modify documents including reports, drafts, memos, and emails
- Maintain and follow up the Project
- Maintain and follow up the Project Resources Usage List (GPOs, GPO Leads, IT Team) - RUL
- Maintain and follow up the Project Risk assessment and mitigation across all projects.
Meetings Preparation:
- Organizes meetings and assists in planning and preparing agendas and meeting notes.
- Manage calendars, schedules, and coordinate meetings and appointments
- Be a key member of the team to take notes during meetings, prepare action items, and follow up with team members
- Supports effective governance and decision making by consolidating all information required for the monthly Steering Committee.
Management Reports:
- Responsible for the consolidation of program critical information.
- Creates clear, concise content that presents information in a factual, consumable way to enable decision making.
- Produces documents, reports, graphs, charts, presentation materials, forms, mailing lists and meeting agendas as requested.
- Coordinates and schedules department meetings and team events including coordinating schedules, meeting logistics, arranging meeting locations, preparing agendas, addressing catering needs, etc.
Requirements:
- Advanced English
- Minimum 2 years of administrative experience supporting director / executive-level professionals.
- Demonstrate interpersonal, organizational skills
- Effective communication skills, both verbally and in writing.
- Excellent time management skills with a proven ability to meet deadlines.
- Ability to interact professionally with employees at all levels of the organization.
- Proficient with Microsoft Office Suite or related software.
- Ability to review documents for accuracy, grammar, correct numerical measures, and analytics.
- Experience supporting an IT Department/Project preferred.
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