Become a part of a company with worldwide impact.
Due to a rapid growth of our organization, we are currently looking for a prospective candidate to join our Krakow branch. You will have an opportunity to align your professional development with the growth of our office.
Executive Assistant
Miejsce pracy: Kraków
Your part of the deal
Your main responsibilities of the Personal assistance include:
- Management the Department Head’s mailbox
- Preparation files for meetings
- Filter and re-direction of incoming calls
General administrative tasks:
- Agenda and calendar management: organize meetings (locally, by video conference or telephone conference, off-site meetings), input of planned absences, trips, info sessions, etc.
- Organization of travels and attendance at conferences and seminars
- Preparation of expense reports
- B/U Secretarial assistance
- Cooperation within the pool of assistants in Belgium
- Creation of purchase requisitions and follow-up in Oracle
- Document management filing
- Written correspondence: typing letters based on notes, putting letters into the right Euroclear templates, ensure these are signed by the correct person and sending the letters by normal post
- Drafting and proofreading of documents, including checking of format and lay-out
Your profile
- Excellent level of written and spoken English is mandatory
- 1 year of experience in a similar position
- Excellent organizational skills
- Good communication skills (written and verbal)
- Ability to work independently (initiative taker) in dynamic environments
- Proficient user of the MS Office suite
- Team player
- Professional, flexible attitude towards work
- Strong client focus
Our part of the deal is to offer you:
- Fantastic atmosphere at work and top class working environment
- An attractive salary and benefit offer
- Participation in interesting and challenging projects
- Opportunity to operate within multinational environment