Administrative Assistant

For our Client European Border and Coast Guard Agency we are looking for:

Administrative Assistant

Location: Warszawa
Reference Number: AAHR/01/2020

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We are currently recruiting for departments:

• Operational Divisional Support Office
• Field Deployment Unit
• European Centre for Return
• Capability Programming Office
• Pooled Resources Unit

Key responsibilities of the position:

• to ensure administrative support in administrative procedures
• to co-ordinate the document flow and assist in archiving
• to draft notes, letters, reports and follow up
• to carry out data entry and support an administration of electronic databases
• to support in preparation and evaluation of internal training
• to assist at meetings, drafting minutes where necessary
• to assist in correspondence, missions and agenda management
• to provide assistance in preparation, implementation and monitoring of contracts
• to support project team in management of projects
• to support in drafting reports in various areas
• to track and report team hours and file expense reports
• to perform basic administrative tasks as copying, scanning, etc.

• successfully completed secondary education related to the administrative, management, law, HR, finance, linguistic.
• very good skills in the main MS Office software (Word, Excel, Outlook).
• very good command of both written and spoken English (at least B2)
• previous experience in administrative tasks;
• experience in information management;
• knowledge of publishing workflows;
• experience in assisting in organization of meetings and events in an international or multilingual context.

• contract of employment through the Employment Agency
• daily remuneration: 52.92 EUR net
• opportunity for development and promotion
• work with professionals