For our Client, we are looking for:
The description of duties is a presented below:
- to provide administrative support in general administrative procedures;
- to monitor functional mailboxes and communicate with internal and external parties;
- to support equipment management of assets, equipment and items distributed to end users and work with assets distribution records, database and enterprise asset management system to obtain current inventory.
- to support equipment management, warehousing, stock management, maintenance management, distribution managemnt and use a Warehouse Management Software (WMS) or other database or system.
- to support customers’ request through the use of ticketing system
- to prepare and follow-up reports such as inventory balance and shortages;
- to prepare list of obsolete and non-usable assets and proceed with write-off reports.
- to support transportation management and perform data entry to Transportation Management Software (TMS).
- to support the document flows and archiving;
- to support in drafting notes, letters, reports and follow ups on documents;
- to carry out data entry and support an administration and monitoring of electronic databases;
- to support in preparation and evaluation of internal trainings;
- to assist in the organisations of online and physical meetings and drafting minutes as necessary;
- to assist in handling correspondence, arranging missions, flights’ bookings and agenda management;
- to support the preparation and follow-up of financial
- to perform financial data entry and recording of financial documents in an SAP;
- to archive invoices, payment records and bank statements;
- to support in the preparation of procurement requests and reimbursement of claims in line with the financial rules in place;
- to support in the review and preparation of documentation attached to claims, invoices and requests for payments;
- to provide assistance in preparation, implementation and monitoring of contracts;
- to assist in the preparation of statistical data (tables, graphs and charts);
- to support in drafting reports in various areas related to Frontex activities;
- to track and report on team hours and file expense reports;
- to perform basic administrative tasks as copying, scanning, etc.
- Education: successfully completed secondary education related to the business needs;
- Work experience: at least 1 year of professional experience in the specific area depending on the business needs;
- Computer skills: very good skills in the main MS Office software (Word, Excel, Outlook);
- Language skills: very good command of both written and spoken English (at least B2) / knowledge of additional EU language.
- high level of responsibility and ability to work independently;
- high level of service orientation;
- ability to work under pressure and experience in organizing work and prioritizing accordingly;
- ability to communicate efficiently at all levels internally and externally and in appropriate manner;
- strong sense of accuracy and attention to detail;
- high level of discretion and ability to handle confidential matters;
- proven organizational skills;
- ability to adapt to a dynamic working environment;
- ability to learn new skills and software;
- ability to work in a team.
- contract of employment through the Employment Agency;
- daily remuneration: 70,87€ net;
- medical care, sport card;
- opportunity for development and promotion;
- convenient location of the office - the centre of Warsaw;
- work with professionals.
Application deadline: until April, 3 2025
Please be advised that only resumes in English will be considered.
We kindly inform that only selected candidates will be contacted.
If you are interested, please send your application using the application button
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Staff Partners
Grupa Staff Partners to sprawdzony dostawca usług w obszarze nowoczesnego i efektywnego zarządzania zasobami ludzkimi.
Współpracę z Klientem opieramy na budowaniu partnerskich relacji, rzetelnej obsłudze i przejrzystej ofercie cenowej.
Od początku 2003 roku naszą działalność skupiamy na skutecznych rekrutacjach, elastycznej pracy tymczasowej i profesjonalnej obsłudze kadrowo-płacowej.
Nasze usługi realizowane są przez zespół specjalistów z wieloletnim doświadczeniem w swoich dziedzinach, gwarantujący indywidualne podejście do każdego projektu.
Kompleksowość oferty Staff Partners pozwala naszym Klientom skupić działania na realizacji celów strategicznych dzięki powierzeniu tematyki kadrowej w ręce naszych ekspertów.
