Location: Gdansk Wrzeszcz (Neptun Office)
As a Receptionist, you become a part of our Global Shared Services in Gdansk - HR Operational Services Department.
About the job
As a Receptionist you are the first point of contact to our guests. You will be critical in ensuring that a positive first impression is created to anyone contacting the Arla Global Shared Service Office in Gdansk. You will need to be professional, well organized and take initiative.
In addition, you will be closely cooperating with Talent Acquisition and the HR & Payroll team.
Specifically, you will:
- You will be taking/transferring incoming phone calls
- Coordinating correspondence (sending out, registering and distributing received mail, ordering and sending courier)
- Greeting and welcoming guests as soon as they arrive at the office, offer refreshments to visitors
- Notifying appropriate company personnel of visitor arrival
- Issuing building passes where required
- Handling event coordination, both internally and externally
- Managing office supplies such as stationery, equipment and furniture
- Receiving and dispatching deliveries
- Booking outgoing couriers and logging courier receipts
- Keeping reception and office area neat and tidy - reporting any faults to the cleaning service or maintenance
- Handling minor facility issues (e.g. service of coffee machine)
- Keeping office info boards up to date
- Assisting with on-boarding and termination processes
- Performing any other ad-hoc administrative duties
Who are you?
- You have at least 1 year of experience of working within an office environment or customer service
- You are fluent in English (both written and spoken)
- You are familiar with MS Office package
- You have great communication skills
- You are organized and detail-oriented
- You take responsibility where necessary and you show great initiative
- You are team oriented and proactive in dealing with issues
- Familiarity with the use of office equipment would be a plus
What do we offer?
- Training & professional induction in a new position
- Scandinavian working style & no dress code
- Home kit – monitor, laptop, keyboard, mouse, headsets, webcam
- Support for your healthy lifestyle (fruit day, facility for sportsmen, sport challenges and activities, Arla active teams / sport groups)
… while in the office you can also use some of below:
- Modern office space with beautiful view and high standard furniture (i.e. adjustable desks)
- Chill-out rooms with X-box, pool table, board games, football table and swing
- Lead - Have you ever heard that you are the change? Now you now
- Sense - Are you looking for something more than material benefits in your professional life?
- Create - Regardless of which department you work in - Your creativity leads us to innovation
Your future colleagues from HR department describe these generally:
- Flexible working hours
- Professional career development
- Great atmosphere
- Respectful scandinavian culture
- No dress code zone
- Lack of stress at work
- Tens of benefits
- Space for self-reliance
1. Clock the APPLY button
2. Create an account in our HR platform
3. Submit your application
4. Wait for our call
5. Meet with us online
6. Enjoy joining the best team
Poznaj
Arla Global Shared Services
Moooo. We are Arla GSS and we deal with business the Scandinavian way.
You most likely associate us with brands like Arla Apetina, Lurpak or Castello. We are part of the global Arla Foods group employing over 20,000 people worldwide and delivering 25 trillion glasses of milk a year. That being said… At our office in Gdańsk Wrzeszcz we do not produce butter or cheese, nor do we conduct milk quality assessment. We are a Global Shared Services Center and we deliver tens of projects in: Finance, IT, Global and Local HR, Risk Controls and Compliance, Supply Chain, Procurement, Customer Service, Member Service and Operations, European Transport Control Center, Supplier Quality Assurance.