We’re JLL. We’re a professional services and investment management firm specializing in real estate. We help organizations around the world achieve their ambitions by owning, occupying and investing in real estate.
If you’re looking to step up your career, JLL is the perfect professional home. At JLL, you’ll have a chance to innovate with the world’s leading businesses, put that expertise into action on landmark projects, and work on game-changing real estate initiatives. You’ll also make long-lasting professional connections through sharing different perspectives, and you’ll be inspired by the best. We’re focused on opportunity and want to help you make the most of yours. Achieve your ambitions – join us at JLL!
If you’re looking to step up your career, JLL is the perfect professional home. At JLL, you’ll have a chance to innovate with the world’s leading businesses, put that expertise into action on landmark projects, and work on game-changing real estate initiatives. You’ll also make long-lasting professional connections through sharing different perspectives, and you’ll be inspired by the best. We’re focused on opportunity and want to help you make the most of yours. Achieve your ambitions – join us at JLL!
Program Manager Support - Project Coordinator [Rekrutacja prowadzona online]
Location: Warszawa
The role is part of a JLL team working closely with one of our most dynamic & fast-growing Clients from the online retail industry. JLL partners with the Client to deliver a wide range of corporate real estate services.
We are seeking a Program Management Support Analyst for our client-dedicated Program Management team. The person in this role will perform a wide range of supporting and administrative activities aimed at ensuring timely and accurate delivery of Design & Construction projects managed by Program Managers. The ideal candidate for this position is naturally helpful and friendly, organized, proficient in Microsoft Office applications, and able to deep dive into problems to drive resolution. This role supports Program Managers to deliver projects in the Client’s Corporate Real Estate (CRE) portfolio, ranging from expansion of existing offices to delivery of fully fitted out offices in new locations across EMEA.
Responsibilities:
- Assist Program Managers (PRMs) with coordinating various project-related administrative tasks.
- Produce and distribute project reports as required
- Support PRMs to manage all project documentation including contracts, budgets, schedules and risk management plans in accordance with the document control structure and in compliance with client policies.
- Support PRMs in the coordination and execution of relevant project documentation between the client’s Procurement, Finance & Accounting and Legal departments, as well as the on-site 3rd party vendors if required to ensure compliance with policies and processes, and timely completion of deliverables
- Support updating project status reports (project tracker / App), update tracking reports and maintain files for due diligence and financials.
- Proactively Flag if any risks are foreseen. Monitor risks closely and support the relevant teams in resolving it (whether project or process related).
- Create and update Purchase Orders & receive and process respective Invoices in the Client’s financial systems.
- Support driving timely payments to all of our consultants, partners & vendors.
- Support PRMs in month-end reporting, budgeting, and forecasting.
- Tracking of project close-out activities with PRM’s to monitor and drive timely close-out including close out administration
- Support continuous improvement by coordinating with the Quality team and driving efficiencies …
- Demonstrate a proactive focus on meeting client and project requirements in a timely and cost effective manner.
- Provide basic guidance on and training to new, external individuals for projects / admin / support activities.
- Support with any other organisational & administrative tasks, particularly aimed at sustainable delivery during absence & travel of PRMs.
- Coordinate between various departments/teams to obtain holistic views and inputs, enhance team collaboration and dialogue
Requirements:
- 2-3 years’ practical experience, preferably in multi-cultural corporate environment.
- Bachelor’s Degree - in Business Administration, Finance, Construction, Legal or related field is preferred.
- Have a sound knowledge of office procedures and an attitude to accept responsibilities and to work autonomously as required, but also participate as a team member within the business unit
- Previous real estate support role for project / Construction management preferred
- Have strong interpersonal skills with the ability to interact with project teams – in-house and external
- Possess basic understanding of terms and conditions, preferable as they related to procurement / vendor management of construction projects
- Have the ability to work in a highly visible and fast paced environment
- Comfortable with short deadlines and “making things happen”
- Flexible with work hours and travel if needed
- Highly organized with strong analytical skills
- Good in written and verbal communication
- Proficient in prioritizing, multi-tasking and handling multiple projects simultaneously Able to win the trust and co-operation of key project stakeholders.
- Able to work with a team and independently, have experience in working with remote teams and stakeholders Naturally helpful and friendly manner
- Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook)
- Strong in problem assessment and problem solving
- Capable in information gathering and information monitoring
- Have attention to detail and accuracy
- Knowledge of operation of standard office equipment
We offer:
- Employment contract.
- Competitive benefit package (incl. Benefit Systems, private healthcare, life insurance).
- Possibility to work in a highly professional, stimulating and challenging work environment of multinational Company with great and long-term career prospective.
- Opportunity to demonstrate your own initiatives.
- Attractive office location in A class building within a 5-minute walk from the metro station
- Comfortable working environment (own canteen, library, relax area).
- Opportunity to participate in training and development programs.
- Friendly and supportive company culture.