Office Manager

Office Manager

The Role

To assist with setting up new IT office in Wroclaw and support daily operation of the office going forward.

Responsibilities

• Provides administrative assistance to management team.
• Responsible for the operation and maintaining of office equipment; arranging repairs when necessary.
• Oversees inventory of office supplies; responsible for requisition of office supplies.
• Maintains and manages relationships with suppliers including IT.
• Collects and routes incoming mail on a regular basis, organises and composes office correspondence and other reports.
• Assists with greeting visitors and callers, ascertains nature of business and directs accordingly.
• Assists with maintaining office files and records.
• Coordinates lines of communication between personnel and ensures information is distributed.
• Maintains list of all current office details, phone numbers, and necessary information.
• Maintains financial records, carries out office bookkeeping and prepares regular reports as well as liaises with Government Services.
• Maintains supply of office refreshments, cleaning and kitchen facilities.
• Handles various requests from management team with regards to obtaining information, quotations, sources, suppliers etc.
• Ad-hoc duties as required.

Requirements

• College or university degree.
• An accounting qualification would be an advantage.
• Relevant experience in a similar role.
• Experience in setting up a brand new office would be an advantage.
• Fluent English is essential.
• Knowledge of general office procedures.
• Knowledge of the organisation and maintenance of filing systems.
• Ability to compose letters and memorandum.
• Ability to gather data, compile information, and prepare reports.
• Excellent communication skills, verbal and written.
• Detail oriented, highly skilled in organisation and prioritising.

If you meet the above criteria and have the energy and commitment to join our exciting organisation, then we want to hear from you!