Office Assistant
Work Location: Koszalin
Project description
We are looking for an Office Assistant to join our office in Koszalin!
You will be responsible for
- Administration of company’s reception
- Providing organizational and administrative support for all departments (e.g.: organizing and scheduling meetings and appointments, booking business trips, organizing company events, coordinating the meeting calendar, guest services etc.)
- Managing office (e.g.: handling of in- and outgoing correspondence, ordering office equipment and kitchen supplies, cooperating with Landlords, technical service and external companies, coordination of cleaning services, etc.)
- Organize travel arrangements: register a delegation trip, prepare application/estimation of cost to the delegation, book an air/rail tickets, reserve a location, rent a car during a trip, order an agreement for a private car
- Support and supervision over the proper flow of the internal and external documents
- Settlements of staff costs, describe cost invoices
- Organizing internal and external meetings
- Control of entry passes to location
- Implementation of other business tasks in accordance with the requirements
Requirements
- Experience in an administrative position
- Familiarity with office tools and software
- Good organization and planning skills
- Good communication and networking skills
- Professional personal presentation
- Attention to details and reliability
- Ability to work independently and in a team
- Good knowledge of English
We Offer
- Great working atmosphere in an international team of excellent specialists;
- The culture of open communication and exchange of experience, access to the latest technology and our know-how;
- Participation in interesting and varied projects (local and international), the possibility of foreign travel;
- Development paths suited to individual talents: international exchange of knowledge, professional certifications;
- Working conditions that will give you a sense of financial security and will make your dreams come true;
- Flexible working time;
- A rich benefits package: private medical care, group life insurance, travel insurance, food subsidies, participation in sport classes, cultural activities;
- Delicious coffee and 20 different tea flavors.
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