Capgemini Business Process Outsourcing is one of the first and the biggest outsourcing center in Poland providing services in 30 different languages in the areas of: finance, accounting, banking, procurement, customer care and marketing services. BPO employs over 3400 specialists in its offices located in Krakow and Katowice.
We are looking for Executive Assistant to principally provide comprehensive support to our Client and his team based in France. From a day-to-day management perspective, the role will operate as part of the Katowice organization managed by the Executive & Admin Services Team Lead.
The position requires an individual to utilise their excellent organisational and time management skills to effectively support our Client, facilitating the best use of his time and resources. This is a varied role, which includes:
- Superior's support in Project Management initiatives
- Cooperation with internal departments such as HR, Finance, Procurement
- Competent and Confidential interaction with internal and external personnel throughout the global organisation, using your influencing skills where required
- Superior's extensive diary management to ensure productive time usage
- Monitoring and organization in detail of client and internal meetings, conference calls, video conference meetings
- Travel arrangements covering national and international destinations
- Obtaining travel documents
- Proactive handling of email/voice mail and preparation of action lists
- Ensuring team members have what they need for meetings and that they arrive on time
- Preparation of expenses and timesheets
- Minutes Taking
- Provide EA back-up support to others when needed
- Flexibility around working hours, if and when necessary
- Ad-hoc projects as required
- Liaising with clients and staff on behalf of the Superiors during their absence
- Producing presentation materials using PowerPoint
- Collecting financial reports in Excel
- Fluency in English and C1 level in French is a must
- Excellent communication skills, oral and written
- First class organizational skills
- A high level of attention to detail is a must
- MS Outlook, PowerPoint, and Word to high standard
- Experience in a similar role will be a plus
- Ability to learn new skills quickly
- Readiness to take own initiative
- Team player
- Ability to respond to conflicting demands which may be on an urgent and ad-hoc basis, and prioritise workload appropriately
- Appreciation of confidentiality
- You will work in multinational, stable company for c.a. 100 Blue Chip Clients - known, global brands, supported by 6000 professionals in 30 languages
- You will gain space to fulfill your ambitions and develop your career, opportunity to take part in transition projects. We operate according to Lean and Kaizen philosophy.
- You will choose your career path (experts or managers) – you will work among professionals (over 900). We will support you to gain knowledge (20 000 online trainings and in class) and get certified (e.g. ACCA, Prince2, PMP). You will have the opportunity to take part in coaching programs and develop your knowledge in experts communities.
- You will work in line with high, international work standards and you will have an opportunity to engage in CSR initiatives.
- You will be appreciated for your results and professionalism – based on clear rules of promotion. Our company applies a wide choice of perks (free private medical care for you and your family, additional life insurance). We help to keep right proportions between your work and private life (Business Parent Program)
