Copy Clearance Coordinator/ Specjalista ds. zgodności materiałów promocyjnych i edukacyjnych

Description:

We are looking for a person who'll be responsible for processing, advising, veryfing and coordinating processes of development and publication of marketing, reporting and educational materials especially ensuring compliance to consistent standards, guidelines, practices and procedures.

Duties: 

• Conduct initial screening of copy approval material in particular: verify metadata of the assets and adherence to procedures, then route to approve for first time review, subsequent review, or re-approval in compliance with procedures
• Review and release final materials in a timely manner
• Co-ordinate (Implement and Track) progress of submissions in copy approval system and follow-up with submitter and reviewers to ensure timelines are met for their respective tasks:

​​​​​​– Review submissions and attachments for accuracy, acceptability, and completeness to determine if the document is ready for review
– ​​​​​Assign appropriate reviewers based on their responsibilities defined in the EMEA copy clearance SOP and by local guidelines/teams
​​​​​​– Assign appropriate timelines for reviewers based on the procedure
​​​​​​– Establish material review priorities, in partnership with project owners to ensure prioritization of business initiatives
​​​​​​– Release final materials – Direct inquiries to appropriate personnel regarding copy approval process and system for EMEA region 

• Provide bespoke reporting ad hoc, requesting the support of global where required, to support copy clearance procedure and regional requirements
• Drive in collaboration with the Copy Clearance Manager an effective, efficient and compliant submission process (e.g. prioritization of business critical submissions, pre-alignment facilitation, pre-submission verification)

Requirements:

• Fluent in English written and spoken (fundamental)
• Graduate with a college degree (Science degree preferred but not essential)
• 1-3 years of experience with strong preference for candidates in a regulated industry like pharma, medical devices, healthcare
• Marketing experience is a strong advantage
• Strong interpersonal & collaborative skills
• Strong in implementing Standard Operating Procedures and following processes in a compliant manner
• Strong communication, organizational, and time management skills
• Fluent in MS Office – Outlook / emails, Word, Excel, PowerPoint – everyday work
• Strong remote working skills – internet usage, zoom/ Teams, online process co-ordination
• Exposure to Veeva Software platform will be an added advantage

Other requirements:

• Willingness to work flexible hours to accommodate countries in different time zones in EMEA, in order to support multiple countries
• Sensibility to detail, focus on quality, quick adaptation
• Ability to work under pressure and ability to multitask

Offer:

• Contract of employment
• Full training package with mentor's supervision
• Healthcare benefit
• Sport benefit
• Life insurance
• Supportive and developing atmosphere

Permanent job offer.