For our Client - European Border and Coast Guard Agency- we are looking for:
Administrative Assistant in Operational Response Division /Centre of Excellence for Combating Document Fraud
Location: Warszawa, Śródmieście
Reference Number: AA/req45/ORD/06/2023
The description of duties is as follows:
- to provide administrative support in general administrative procedures;
- to support the document flows and archiving;
- to support in drafting notes, letters, reports and follow ups on documents;
- to assist in the organisations of online, hybrid and physical meetings and drafting minutes as necessary;
- to assist in handling correspondence;
- to support the preparation and follow-up of financial commitments and documents;
- to support in the review and preparation of documentation attached to claims, invoices and requests for payments
- to assist in the preparation of statistical data (tables, graphs and charts);
- to support in drafting reports in various areas related to Frontex activities;
- to monitor functional mailboxes and communicate with internal and external parties;
- to perform basic administrative tasks as copying, scanning, etc.
In particular, the interim will be supporting all the activities related to the numerous documents to be prepared and filed by the team for internal and external stakeholders.
Requirements:
- Education: successfully completed secondary education related to the business needs
- Work experience: at least 1 year of professional experience in the specific area depending on the business needs
- Computer skills: very good skills in the main MS Office software (Word, Excel, Outlook)
- Language skills: very good command of both written and spoken English (at least B2) / knowledge of additional EU language
Personal skills:
- high level of responsibility and ability to work independently
- high level of service orientation
- ability to work under pressure and experience in organizing work and prioritizing accordingly
- ability to communicate efficiently at all levels internally and externally and in appropriate manner
- strong sense of accuracy and attention to detail
- high level of discretion and ability to handle confidential matters
- proven organizational skills
- ability to adapt to a dynamic working environment
- ability to learn new skills and software
- ability to work in a team
We offer:
- contract of employment through the Employment Agency
- daily remuneration: 64,24€ net
- medical care, sports card
- opportunity for development and promotion
- work with professionals
Number of vacancies: 1
Application deadline: until July 4, 2023
Please be advised that only resumes in English will be considered.