Administrative Assistant in Human Resources and Corporate Services Division/ Human Resources Unit / Personnel Administration Sector / Remuneration and Benefits Team

Duties and tasks linked to the post:

• to monitor functional mailboxes of the R&B team and dispatch the e-mails for follow-up in line with the established processes;
• to process individual declarations of staff related to standby duty;
• to prepare certificates, draft e-mails, assist in the flow of all working documents;
• to provide administrative support in general administrative procedures on the specific HR subjects as required

Requirements:

Education

Essential requirements:

• successfully completed secondary education related to the business needs.

Advantageous criteria:

• depending on the business needs, the following criteria are considered advantageous:
• university degree in the field of business administration, finance or economics;
• knowledge of the EU financial regulatory framework;
• additional education related to asset management;
• university degree in public relations, journalism or languages;

Work experience

Essential requirements:

• at least 1 year of professional experience in the specific area depending on the business needs.

Advantageous criteria:

• depending on the business needs, the following criteria are considered advantageous:
• previous experience in administrative and financial support tasks;
• experience in information management;
• experience in finance and business management, public procurement or accounting;
• experience in supporting project management;
• support in organization of press and outreach events;
• proofreading and editing, text formatting and graphical files, knowledge of publishing workflows;
• experience in assisting in organization of meetings and events.

Computer skills

Essential requirements:

• very good skills in the main MS Office software (Word, Excel, Outlook).

Advantageous criteria:

• knowledge and experience in working with databases;
• experience in professional layout tools such as Adobe Creative Suite (especially InDesign and Acrobat Pro) or MS Office Publisher.

Language skills

Essential requirements:

• very good command of both written and spoken English (at least B2).

Advantageous criteria:

• knowledge of additional EU language.

Personal skills:

• high level of responsibility and ability to work independently;
• high level of service orientation;
• ability to work under pressure and experience in organizing work and prioritizing accordingly;
• ability to communicate efficiently at all levels internally and externally and in appropriate manner;
• strong sense of accuracy and attention to detail;
• high level of discretion and ability to handle confidential matters;
• proven organizational skills;
• ability to adapt to a dynamic working environment;
• ability to learn new skills and software;
• ability to work in a team.

We offer:

• contract of employment through the Employment Agency;
• daily remuneration: 70,54€ net;
• medical care, sport card;
• opportunity for development and promotion;
• convenient location of the office - the centre of Warsaw;
• work with professionals.

Application deadline: until September 3, 2024.

Please be advised that only resumes in English will be considered.