For our Client - European Border and Coast Guard Agency- we are looking for:
Administrative Assistant in Financial / Digital and Security Division
Location: Warszawa, Śródmieście
Reference Number: AA/req45/FDSD/06/2023
The description of duties is as follows:
- to provide administrative support in general administrative procedures;
- to support the document flows and archiving;
- to support in drafting notes, letters, reports and follow ups on documents;
- to carry out data entry and support an administration and monitoring of electronic databases;
- to assist in the organisations of online and physical meetings and drafting minutes as necessary;
- to assist in handling correspondence, arranging missions, flights’ bookings and agenda management;
- to assist in the preparation of statistical data (tables, graphs and charts);
- to support in drafting reports in various areas related to Frontex activities;
- to monitor functional mailboxes and communicate with internal and external parties;
- to perform basic administrative tasks as copying, scanning, etc.
Requirements:
- Education: successfully completed secondary education related to the business needs
- Work experience: at least 1 year of professional experience in the specific area depending on the business needs
- Computer skills: very good skills in the main MS Office software (Word, Excel, Outlook)
- Language skills: very good command of both written and spoken English (at least B2) / knowledge of additional EU language
Personal skills:
- high level of responsibility and ability to work independently
- high level of service orientation
- ability to work under pressure and experience in organizing work and prioritizing accordingly
- ability to communicate efficiently at all levels internally and externally and in appropriate manner
- strong sense of accuracy and attention to detail
- high level of discretion and ability to handle confidential matters
- proven organizational skills
- ability to adapt to a dynamic working environment
- ability to learn new skills and software
- ability to work in a team
We offer:
- contract of employment through the Employment Agency
- daily remuneration: 64,24€ net
- medical care, sports card
- opportunity for development and promotion
- work with professionals
Number of vacancies: 1
Application deadline: until July 4, 2023
Please be advised that only resumes in English will be considered.