For our Client - European Border and Coast Guard Agency- we are looking for:
Administrative Assistant in Executive Management Bureau / Document Management Office
Location: Warszawa, Śródmieście
Reference Number: AA/req45/DMO/06/2023
The description of duties is as follows:
- to support in performing correspondence management activities and handling correspondence,
- to support the day to day information exchange with cooperation partners and liaise with internal and external customers;
- to monitor functional mailboxes;
- to support the document flows and archiving;
- to support the maintenance and proper functioning of the document management systems;
- to support in preparation of internal trainings;
- to support in drafting notes, letters, reports and follow ups on documents;
- to provide administrative support in general administrative procedures;
- to perform basic administrative tasks as copying, scanning, etc.; and
- to carry out data entry and support an administration and monitoring of electronic databases.
Requirements:
- Education: successfully completed secondary education related to the business needs
- Work experience: at least 1 year of professional experience in the specific area depending on the business needs
- Computer skills: very good skills in the main MS Office software (Word, Excel, Outlook)
- Language skills: very good command of both written and spoken English (at least B2) / knowledge of additional EU language
Personal skills:
- high level of responsibility and ability to work independently
- high level of service orientation
- ability to work under pressure and experience in organizing work and prioritizing accordingly
- ability to communicate efficiently at all levels internally and externally and in appropriate manner
- strong sense of accuracy and attention to detail
- high level of discretion and ability to handle confidential matters
- proven organizational skills
- ability to adapt to a dynamic working environment
- ability to learn new skills and software
- ability to work in a team
We offer:
- contract of employment through the Employment Agency
- daily remuneration: 64,24€ net
- medical care, sports card
- opportunity for development and promotion
- work with professionals
Number of vacancies: 1
Application deadline: until July 4, 2023
Please be advised that only resumes in English will be considered.