For our Client, we are looking for:
Duties and tasks linked to the post:
- to provide administrative support in general administrative procedures.
- to monitor functional mailboxes and communicate with internal and external parties – e.g. such as handling calls and emails addressed to IRMA Service Desk and management of such request through dedicated tool
- to support in drafting notes, letters, reports and follow ups on documents – e.g. user guidelines, user tutorials, other documents as needed.
- to support with creation of user guidelines and support materials.
- to support the document flows and archiving
- to carry out data entry and support an administration and monitoring of databases
- to support in preparation and evaluation of internal trainings
- to assist in the organisations of online and physical meetings and drafting minutes as necessary;
- to assist in handling correspondence, arranging missions, flights’ bookings and agenda management;
- to support in the preparation of procurement requests;
- to support in the review and preparation of documentation attached to claims, invoices and requests for payments;
- to assist in the preparation of statistical data (tables, graphs and charts);
- to support in drafting reports in various areas related to Frontex activities;
- to support any other tasks as directed by supervisor.
Requirements:
- Education: successfully completed secondary education related to the business needs;
- Work experience: at least 1 year of professional experience in the specific area depending on the business needs;
- Computer skills: very good skills in the main MS Office software (Word, Excel, Outlook);
- Language skills: very good command of both written and spoken English (at least B2) / knowledge of additional EU language.
Personal skills:
- high level of responsibility and ability to work independently;
- high level of service orientation;
- ability to work under pressure and experience in organizing work and prioritizing accordingly;
- ability to communicate efficiently at all levels internally and externally and in appropriate manner;
- strong sense of accuracy and attention to detail;
- high level of discretion and ability to handle confidential matters;
- proven organizational skills;
- ability to adapt to a dynamic working environment;
- ability to learn new skills and software;
- ability to work in a team.
We offer:
- contract of employment through the Employment Agency;
- daily remuneration: 70,54€ net;
- medical care, sport card;
- opportunity for development and promotion;
- convenient location of the office - the centre of Warsaw;
- work with professionals.
Application deadline: until July 4, 2024
Please be advised that only resumes in English will be considered.
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Staff Partners
Grupa Staff Partners to sprawdzony dostawca usług w obszarze nowoczesnego i efektywnego zarządzania zasobami ludzkimi.
Współpracę z Klientem opieramy na budowaniu partnerskich relacji, rzetelnej obsłudze i przejrzystej ofercie cenowej.
Od początku 2003 roku naszą działalność skupiamy na skutecznych rekrutacjach, elastycznej pracy tymczasowej i profesjonalnej obsłudze kadrowo-płacowej.
Nasze usługi realizowane są przez zespół specjalistów z wieloletnim doświadczeniem w swoich dziedzinach, gwarantujący indywidualne podejście do każdego projektu.
Kompleksowość oferty Staff Partners pozwala naszym Klientom skupić działania na realizacji celów strategicznych dzięki powierzeniu tematyki kadrowej w ręce naszych ekspertów.