For our Client - European Border and Coast Guard Agency- we are looking for:
Administrative Assistant in Deployment Management Division / Logistic Unit
Location: Warszawa, Śródmieście
Reference Number: AA/LOG/DMD/05/2023
Key responsibilities of the position:
- To contribute to smooth running of the logistical processes of management of assets (fleet, technical equipment, personal protection equipment, uniforms, etc.) and implementation of Antenna Offices pilot project.
- Manage inventory, act as first line support in Logistics tools,
- Encode data in Agency’s systems and databases,
- Support reimbursement process,
- Check correctness of submitted documentation,
- Prepare reports,
- Assist the implementation of contracts and its administrative tasks,
- Draft notes, letters, and reports.
Requirements:
- Education: successfully completed secondary education related to the business needs
- Work experience: at least 1 year of professional experience in the specific area depending on the business needs
- Computer skills: very good skills in the main MS Office software (Word, Excel, Outlook)
- Language skills: very good command of both written and spoken English (at least B2) / knowledge of additional EU language
Personal skills:
- high level of responsibility and ability to work independently
- high level of service orientation
- ability to work under pressure and experience in organizing work and prioritizing accordingly
- ability to communicate efficiently at all levels internally and externally and in appropriate manner
- strong sense of accuracy and attention to detail
- high level of discretion and ability to handle confidential matters
- proven organizational skills
- ability to adapt to a dynamic working environment
- ability to learn new skills and software
- ability to work in a team
We offer:
- contract of employment through the Employment Agency
- daily remuneration: 59,92€ net
- medical care, sports card
- opportunity for development and promotion
- work with professionals
Please be advised that only resumes in English will be considered.