Administrative Assistant in Capacity Building Division Coordination Office

• Ensuring day-to-day management of the agenda and calendar of Director of Capacity Building Division (DCBD);
• Organising appointments, meetings, missions, high level visits, events and conferences;
• Liaising with CBD business entities and ensuring timely processing and submission of information;
• Ensuring seamless flow of documents and tasking across Division;
• Compiling documentation dedicated to specific topics/meetings;
• Providing administrative support to the heads of entities, in relation to planning and organizing;
• Maintaining relevant files up-to-date and ensuring proper archiving;
• Responding to queries and requests whilst exercising tact, discretion and confidentiality.

• Good knowledge on Microsoft tools (excel, word and outlook, more specifically)
• Some knowledge on management of business trips, or on encoding business trips in corporate systems
• Ease in written and oral communication (knowing how to convey ideas and opinions in an assertive way)
• Innovative spirit
• Solution-oriented and pro-active approach
• Strategic thinking and attention to detail
• Excellent organizational and interpersonal skills
• Ability to work in a team;

• Contract of employment through the Employment Agency
• Daily remuneration: 52.92 EUR net
• Opportunity for development and promotion
• Work with professionals

Please note that only applications in English will be forwarded to the recruitment department.