Office Manager - Coordinator

Opis stanowiska

The company requires an Office Manager-Coordinator to ensure the smooth day-to-day running of all office facilities and administration requirements and to be a contact person between local lawyers and Human Resources. This role is ideal for an experienced office administrator/human resources assistant, ambitious office manager looking to diversify their career within facilities, office administration. You will need to be articulate and energetic with a ‘can do’ attitude and wish to immerse yourself into the operational dynamics of a successful and rapidly growing company. The prime responsibilities for the position are to co-ordinate office facilities, co-ordinate HR tasks, provide administrative support and over-see reception provision. This position is on full-time basis and based in our office in Warsaw. Responsibilities: Office/HR

• Ensure that all supplier contracts are maintained and renewed in a timely manner
• Health & Safety Officer overseeing general H&S requirements in offices
• Take responsibility to ensure all necessary repairs to office environment are done
• Provide a single point of contact regarding all reception, kitchen, office and facilities matters – resolving any issues and communicating with staff
• Coordinate equipment/facilities, business travel insurance, office security
• Handle incoming and outgoing post, email, faxes and telephone calls
• Assist with the co-ordination of facilities/induction for all new starters including desk allocation, PC/laptop, phones, email accounts, office security cards/keys, and company induction
• Facilitate communication between the Warsaw office and other BOOKING.COM offices
• Travel co-ordination (flights, taxis, hotels) as and when required
• Assist with organization of tradeshows and other Company events
• Assist Area Manager with any work related tasks in regards to Polish language;
• Administrative work:
  • When required - recruitment co-ordination for interviews, co-ordinate agency temps, (including checking time sheets)
  • assist with implementation new policies/procedures in the Warsaw office
• Assist HR Manager with any work related tasks in regards to Polish language
• Main contact to our private health care – LIM Joint Venture – to ensure high level of service, sign up new team members.

Special Tasks

• Assist Senior Account Manager & Operational Team Leader in following tasks:
  • calling for rate & availability
  • calling and implementing Booking Button’s
  • create new acquisition reports
  • assist by individual Fax Mailings
• Support with ad-hoc operational projects.

Wymagania

• Relevant qualifications in administration, Human Resources or other
• Proactive and positive attitude
• Excellent multi-tasking, project management and organisation skills
• Communication skills (written and verbal)
• Word processing skills with Intermediate/Advanced knowledge of Microsoft Office
• Ability to work without close supervision
• Fluent in English and Polish
• Knowledge of local employment law is desirable
• Living in or nearby Warsaw

Oferujemy

Competitive salary offered.