National Programme Support Officer

Job description

Core Functions / Responsibilities:

The incumbent will be responsible for supporting the work of the Programme Support Unit, under the supervision of the PSU Coordinator, and will:

• Contribute to the overall direction of the Programme Support Unit to identify, assess, and coordinate the design and development of new programme opportunities, projects, or initiatives in coordination with relevant donors, government counterparts, public and private institutions, and UN Agencies.

• Provide guidance on relevant and thematic fundraising strategies, and actively contribute to the CO’s fundraising efforts by compiling and analyzing information on strategic migration-related initiatives, donor policies and priorities, identifying new funding opportunities, and drafting strategic documents.

• Provide inputs for the development of new projects that respond to emerging trends and priorities, in close coordination with relevant Programme Managers, senior management, HQ, Regional Office and external partners, in compliance with donor interests and requirements, and IOM procedures and guidance documents.

• Support donor contract management through coordinating the administrative and budgetary aspects of new and ongoing projects, including assisting with activation, processing, endorsement, records-keeping and submissions in line with specific IOM internal requirements and procedures.

• Consolidate and analyse data on programme implementation and indicators and co-ordinate with Programme Managers and senior management for the drafting of regular progress reports to be submitted to donors, partners and IOM Regional and Headquarters.

• Maintain regular contact with donor relations counterparts, including organising and attending meetings and field site visits, and updating information on donor policies and priorities.

• Support the PSU Coordinator to develop, train and mentor the staff of the unit along with succession planning where possible.

• Collaborate closely with the M&E team/Officer in the development of key project indicators, in line with the mission’s strategy.

• Contribute to the drafting of talking points and briefing notes for PSU coordinator, senior management and programme teams.

• Perform any other duties as may be assigned.

Requirements

Required Qualifications and Experience

Education

• Bachelor or Equivalent Degree from an accredited academic institution in Social Science/Public Relation/Economics/Development Studies/International Relations or other relevant disciplines with two years of work experience

Experience and Skills

• Experience in project development and project management, drafting of reports and briefing notes, complex project implementation, budget drafting, research, liaison with governments and international agencies
• Experience with project planning, scheduling and deployment of resources.
• Experience organizing training programs and similar events an advantage.
• Experience working for NGOs, Government or International institutions an advantage.
• Familiarity with humanitarian and/or transition assistance programming an advantage.
• Excellent writing and research skills;
• Excellent communication and negotiation skills;
• Strong interpersonal and teamwork skills;
• High degree of judgment and initiative, ability to work with a high degree of independence within assigned areas
• Computer skills and knowledge of relational databases, Microsoft applications, spreadsheets, word processing etc. is essential.

Languages

Fluency in Polish and English (oral and written) is required. Any other language is desirable.

Required Competencies

IOM’s competency framework can be found at this link: https://hrhandbook.iom.int/system/files/policies/GE001EN.pdf

The incumbent is expected to demonstrate the following values and competencies:

Values - all IOM staff members must abide by and demonstrate these values:

• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: demonstrates willingness to take a stand on issues of importance.
• Empathy: shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators level 2

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators level 2

• Leadership: provides a clear sense of direction, leads by example and demonstrates the ability to carry out the organization’s vision; assists others to realize and develop their potential.
• Empowering others: creates an enabling environment where staff can contribute their best and develop their potential.
• Building trust: promotes shared values and creates an atmosphere of trust and honesty.
• Strategic thinking and vision: works strategically to realize the Organization’s goals and communicates a clear strategic direction.
• Humility: Leads with humility and shows openness to acknowledging own shortcomings.