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Financial Controller

Location: Warszawa, Nr ref.: 95067

and most important benefits:

medical care
pension plan
life insurance
Multisport card
family leave

What this position is about - Purpose:

Finance Controller is a pivotal leadership role responsible for the accurate and timely financial management of the GBS Entity. This role ensures the intergrity of accounting information. The Finance Controller will lead the financial controlling team and work closely with GBS Local Leadership, GBS Finance Team and other Functions, such as D&IT and GIP, to drive the company's financial strategy and operations; and, to drive full compliance on JSOX, JTI Code of Conduct, Global Policies and Procedures and Operating Guidelines. The Finance Controller owns the preparation and submission of ASP, LEs and OLs; and, is responsible for managing Entity's operating expenses and is accountable for Entity's compliance to IFRS, Statutory and Tax requirements including review, sign-off and submission of respective statements and reports.

What will you do - Responsibilities:

Financial Management:
- Overall Financial Oversight: Manage the financial health of the organization through effective financial planning, budgeting, and reporting.
- Cash Flow Management: Monitor and manage the company’s cash flow to ensure financial stability and liquidity.
- Cost Management: Develop cost control measures and implement cost-saving strategies to optimize financial performance.
Accounting Operations:
- General Ledger: Maintain the general ledger, ensuring accurate and timely recording of all financial transactions.
- Payroll Management: Supervise payroll compliance with legal and regulatory requirements and timely payment to employees.
- Treasury Management: Work closely with Treasury Team on ensuring Entity's Cash Flow Management and supports in granting bank access rights
- Reviewer and approver of KAR reports/Financial Reporting Pack performed by GBS, ensure timely response on action items.
Reporting:
- Periodic Management Reporting: Prepare and present comprehensive financial reports, including income statements, balance sheets, and cash flow statements.
- Variance Analysis: Conduct financial analysis and variance reporting to identify trends, issues, and opportunities.
- Regulatory Compliance: Ensure compliance with all financial regulations, standards, and reporting requirements. Ensure timely submission of Tax Returns and other requirements as mandated by local government.
- Audit ownership: Coordinate internal and external audits, addressing audit findings and signing-off.
- Service Agreement and 3rd Party Contracts: Review and approve all service contracts with 3rd party vendors with the support of Legal and GIP.
Budgeting and Forecasting:
- Annual Strategic and Planning Preparation: Lead the preparation of the ASP budget, working with GBS Leadership Team, P&C C&B and GBS Finance Teams to establish financial goals and projections.
- Forecasting: Provide good forecast that support strategic decision-making.
- Performance Monitoring: Monitor actual performance against budget and forecasts, prepare and submit financial updates, such as LEs and OLs on time, providing insights and recommendations for corrective actions.
- Act as final coordinator for local BAP/MEMO, provide financial analysis and support to all departments within the entity. Also, giving advise on applicability of Operating Guideline to aid in evaluation of business proposal.
Internal Controls and Compliance:
- Internal Control Systems: Develop and maintain robust internal control systems to safeguard company assets and ensure the accuracy of financial records.
- Compliance Monitoring: Ensure compliance with all financial, tax, and regulatory requirements, including GAAP, IFRS, and other relevant standards. Regular review and test of internal control system to ensure that company policies and procedures are adhered to.
- Risk Management: Identify financial risks and implement mitigation strategies to protect the company’s financial position.
- Policy Enforcement: Enforce compliance on JSOX Controls and JTI's policies and procedures to enhance the efficiency and effectiveness of financial operations.
Stakeholders management
- Co-ordinate x-charges approval process with local CFOs and Controllers, managing expectations and deadlines.
- Build strong and constructive relationship with GBS Leadership Team.
- Build strong and constructive relationship with GBS Finance Lead.
- Ability to influence and support General Manager's decision process.
- Work collaboratively with the different parts of the Entity, such as P&C, IT, Corporate Functions and the wider JTI community (Purchasing and Procurement, Geneva Head Office, etc).
Team Leadership and Development:
- Team Management: Lead, mentor, and develop the finance controller's team, fostering a culture of high performance and continuous improvement. Drive Our Way Behaviors.
- Talent Development: Identify training and development needs within the finance team and provide opportunities for professional growth. Build succession plan.
- Performance Evaluation: Conduct regular performance evaluations, providing constructive feedback and setting development goals.
- Collaboration: Foster collaboration, One Team and effective communication within the finance team and across the organization.
Adhoc Request
- Support the GBS WAW entity with any finance related adhoc requests from various parts of the business

Who are we looking for - Requirements:

University Degree in Accounting & Finance, Economics or Business Administration. Preference for a Qualified Accountant - CPA, ACCA or CIMA.
Minimum 5 years of relevant finance controlling experience and owning E2E finances of the Entity in a multinational environment and team leadership experience.
Fluent in English and Polish (written and spoken); Good communication skills (written and spoken)
Computer Skills (particularly SAP, Advanced Excel, TM1)
Strong level of business understanding, strong knowledge of IFRS, Controlling, Corporate Governance and taxation rules.
Strong understanding of ERP systems, good knowledge of local GAAP.
Strong communication skills with different stakeholders within the group, strong managerial skills people and process wise, ability to work under pressure and against strict deadlines.
Analytical and Problem solving skills.
Advanced Simulation and Excel modeling.

If this role is what you're looking for, apply now by sending CV in English.

If you decide to participate in this recruitment, the administrator of your data will be JTI GBS Poland sp. z o.o. with headquarters in Stary Gostków. Your data will be processed only to support the recruitment process in which you participate. Detailed information on the processing of your data and your rights can be found here.

How we process your personal data:

Basic information on the processing of personal data

Data Controller:
The data controller is JTI GBS Poland sp. z o.o. with its registered office in Warsaw, ul. Żelazna 51/53, 00-841 Warsaw (‘JTI GBS’).

Purposes of processing:
1. participation in the recruitment process announced by JTI GBS., in which you are applying;
2. in case of receiving your consent – enabling participation in recruitment processes conducted by JTI GBS in the future;
3. if your application is submitted under the employee referral program conducted at JTI GBS - handling your application and implementing the objectives of the program.
In specific situations, JTI GBS may also process your personal data to the extent necessary to establish, assert or defend against claims.

Legal basis for processing:
Ad. 1. Depending on the data scope :
- name, surname, date of birth, contact details, education, course of employment, professional qualifications: necessity for compliance with a legal obligation to which the controller is subject; – Art. 6(1)(c) of the GDPR in connection with Art. 22(1) § 1 of the Labour Code (however education, course of employment and qualifications are required only when it is necessary for the given position);
- other data provided by the candidate: consent – Art. 6(1)(a) of the GDPR
Re. 2. - Future recruitments – consent – Art. 6(1)(a) of the GDPR
Re. 3. - Employee Referral Program - the controller's legitimate interest consisting in conducting effective recruitment - Article 6(1)(f) of the GDPR.
In case your personal data are be processed for the purpose of establishing, investigating or defending against claims, the legal basis of the processing is the legitimate interest of the controller consisting in protecting JTI GBS rights.
GDPR – Regulation (EU) No 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (General Data Protection Regulation).

Rights related to the processing of personal data:
right to object to the processing of personal data;
right to erasure of data;
right of access to data;
right to restrict the processing of data;
right to rectify data or complete incomplete data;
right to transfer data;
right to withdraw consent to the processing, at any time;
right to lodge a complaint with the President of the Personal Data Protection Office.

Detailed information on processing: see the questions and answers below.

Detailed information on the processing of your personal data:

1. Who is the controller of your personal data?
Name and registered office: JTI GBS Poland sp. z o.o., ul. Żelazna 51/53, 00-841 Warsaw
Contact mailbox regarding data processing: wawgdprgbs@jti.com
Data Protection Officer: The data controller has appointed a Data Protection Officer who can be contacted directly at the following address: wawgdprgbs@jti.com. The Data Protection Officer can be contacted in all matters related to the processing of personal data and the exercise of rights related to the processing of such data.

2. For what purposes is your personal data processed?
Your personal data will be processed for the purpose of enabling you to take part in the recruitment process for the position in JTI GBS to which your application relates. If you have provided your consent to participate in the recruitment processes conducted by JTI GBS in the future, your data will also be processed for this purpose. If your application is considered under the employee referral program, your data will also be processed to accomplish the objectives of the program. In specific situations, JTI GBS may also process your personal data to the extent necessary to establish, assert or defend against claims. Detailed information on the basis of data processing is provided in the table.

3. What is the data retention period?
The data provided in order to take part in a specific recruitment project will be retained for the period until the end of the recruitment process, up to a maximum of 3 months from the selection of the employee in case no contract has been concluded. If you have given your consent to the processing of your personal data for future recruitments, then your data will be processed until your consent is withdrawn, but for no longer than for 12 months. In case of processing your application under the employee referral program, your personal data will be processed until the objectives of the program have been met. The duration of the processing of your personal data may be extended each time by the period of the statute of limitations for claims, if the processing is necessary to establish, assert or defend against claims.

4. Who will be the recipients of your personal data?
The data may be transferred to entities processing personal data on behalf of the controller, e.g. IT service providers, entities operating the database, entities handling application requests – however, these entities process data on the basis of an agreement with the controller and only in accordance with the controller's instructions and within the scope of the granted consent. Personal data may also be transferred to other JTI Group companies in connection with intra-group purposes.

5. Will your personal data be subject to profiling?
During the recruitment process, you may be asked to complete tests (e.g. analytical test, behavioural test, cognitive test) or to participate in an Assessment Center session. In the case of behavioural test, you will be subject to profiling. The system will evaluate the answers you give in the survey and create a profile of your behaviour and preferred working conditions based on these answers. The test is only a support material for the recruiter conducting your recruitment process and no automated decisions are made based thereon.

6. What are your rights in relation to the processing of your personal data?
You have the right to withdraw your consent for processing of data at any time. The withdrawal of consent shall not affect the lawfulness of processing carried out on the basis of consent prior to its withdrawal. You have the right to obtain information about the processing of your personal data concerned in accordance with Art. 15 of the GDPR, including to obtain copies of your personal data. In addition, you may request the rectification of inaccurate personal data, as well as the completion of incomplete personal data. You may also request restriction of the processing in the cases referred to in Art. 18 of the GDPR, as well as the data portability. You have the right to object to the processing of your personal data. You have also the right to erasure your personal data. . When profiling is used (it may take place when using behavioural tests in the recruitment process), you have the right to object to the profiling of your personal data. In order to exercise the above rights, please contact the data controller, e.g. by sending an appropriate request via e-mail. You also have the right to lodge a complaint with the supervisory authority (Poland: President of the Personal Data Protection Office).

7. Is personal data transferred outside the European Economic Area?
Your personal data may be entrusted for processing to JT International S.A. with its registered office in Switzerland, i.e. outside the European Economic Area (EEA). The European Commission has stated that this country offers an adequate level of personal data protection (Commission Decision of 26 July 2000). The recipient has implemented adequate and appropriate safeguards for your personal data. You have the right to receive a copy of the transferred personal data. Your personal data may also be transferred to other JTI Group companies that are based outside the EEA. Whenever the country to which the transfer of personal data will take place does not provide an adequate level of protection for personal data, JTI GBS will ensure the protection of your personal data in accordance with applicable legislation.

8. Is provision of the personal data mandatory?
Responding to the Company's advertisement and providing your data is voluntary. However providing the mandatory data is necessary for your application to be considered during the recruitment process. Failure to provide this data will prevent your application from being considered. The provision of other data is voluntary and constitutes the candidate's consent to their processing in the recruitment process. If you raise an objection to the processing of your personal data during the recruitment process, further participation will not be possible.

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JTI GBS Poland sp. z o.o.

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