The purpose of the position is to coordinate all activities aimed to improve efficiency and quality of services delivered by GBS in Compliance & BCP area.
This role will be responsible for end-to-end management of Compliance & BCP activities for GBS. These activities will include, but will not be limited to: ownership of lead global governance of document management system, compliance and BCP procedures in GBS operational processes.
- Design and Manage Compliance & BCP process documentation, assuring timely reviews and updates of knowledge repository
- Manage and implement a standard BCP and Control document system
- Manage regular BCP process and Compliance audits
- Providing comprehensive JSOX & Business Continuity Testing (covering ALL Business areas) with supportive documentation's control.
- Supporting of JSOX Harmonization & BCP ( Harmonization and Interoperability) initiatives in GBS. Educating GBS employees on frameworks to support global compliance and BCP including JTI Corporate policies, JTI Operating guidelines, JSOX, Preventing Financial Crime Policy, GDPR
GBS Guardian of the Global Compliance & BCP Framework
- Ensure overall Global Compliance & BCP Management Documentation Framework and Standards are implemented and complied with GBS requirements
- Ensure continued governance and maintenance of the Global Compliance & BCP Management Documentation Framework and Standards
Process Control
- Govern the GBS in ensuring that any new processes or changes to existing processes are in complete compliance to the Global Quality Framework requirements (e.g. JSOX, SAP roles, documentation)
- It will be required that regular audits of the framework are performed and that any remediation points are dealt with in a timely manner
- Coordinate any relevant matters between the GM, the local management team of the GBS as appropriate.
- Ensure regular reporting and information is escalated to the GM, the Compliance Officer & BCP Head and other management as required
- Manage change management process for the GBS compliance & BCP process documentation and internal controls ensuring integrity
Operation Excellence
- Leading changes / improvement of implementation of small improvement projects. Providing management support in implementation done by operations
- Supporting Compliance of deployment of JSOX process mining tool. Training of Control Owners within operations
- Analysis of results
- Engagement of delivery teams to participate in Continuous Improvement initiatives in Compliance & BCP areas
Compliance
- Drive compliance to specific JSOX controls with GBS control owners
- Be the GBS JSOX Coordinator as defined by FCG
- Be the Local GBS representative and center of expertise for JSOX compliance
- Coordinate and support internal and external audit
- Coordinate and support JSOX Management walk throughs
- Drive education programs on an ongoing basis for GBS Employees
- Govern and support compliance initiatives as required for the local GBS with direction from the Corporate compliance Lead
- Preventing Financial Crime Policy
- OCM (One Change Management process) Code of Conduct, GDPR
Business Continuity Planning
- Facilitates and supports development and maintenance of a business continuity plans and procedure; reviews, revises, and expands existing plans and procedures
- Conducts risk assessments for various departments and functions, analyzing potential business impact of unpredictable GBS processes interruptions due to different possible reasons, like IT service outage, skilled people unavailability, premises unavailability, extreme weather, major cyberattack, etc.
- Identifies and implements business continuity strategies and methods to allow GBS organization to function at limited but critically required capacity in the disruptive event, where part or all of the required infrastructure (hardware, software, applications, premises) is unavailable
- Conducts initial, maintains and updates existing, Business Impact Analysis (BIA) for each department to identify critical business processes, resources, and dependencies, consolidates BIA results into JTI BIA portal
- Creates and facilitates practice rehearsal drills for Business Continuity Plan test execution
- Develops and provides staff training and awareness on business continuity plan, risk management and disaster recovery
- Performs other related duties as assigned, in the area of business continuity management
- Works with health, safety, and security staff and local, state, and federal agencies to align the organization’s emergency management plan with established best practices and community standards
Harmonization
- Support Harmonization Managers in deployment of global initiatives to GBS
- Support GBS Delivery teams in driving Compliance & BCP improvement’s initiatives
Other initiatives
- Manage various tasks and projects as they arise and upon manager’s request
- People management
- Motivate and coaching the team members
- Competitive pay and attractive annual bonus.
- Ongoing development opportunities in a multinational environment: Grow your skills in a diverse and ambitious environment with a wide variety of projects. We believe in promoting from within.
- Freedom with responsibility: We trust your competencies and give you the freedom to manage your time and scope of work.
- Flexible work arrangements: Choose between working from the office or the comfort of your home.
- Private medical care and life insurance.
- Employee pension and savings plan.
- JTI Family Leave Benefit: We support your family by providing extended paid paternity leave and fully paid maternity leave.
- Employee Assistance Program: Access our well-being platform for support and resources.
- Employee Share Purchase Plan: Share in our success.
- Multisport card and foreign language classes: Stay active with our Multisport card and enhance your skills with language classes.
- Wide variety of training opportunities: Access a diverse range of trainings, webinars, and professional courses on our e-learning platforms, including sponsored certification programs for eligible employees.
- BREAAM® certified office: Experience a world-class, green, and sustainable workspace at Norblin Factory. Enjoy amenities like a library, mindfulness zone, spacious kitchen, garden terrace, massage chairs, and underground bicycle parking.
- Diversity and inclusion: Join our organization, which values diversity and includes colleagues from 36 different nationalities.
- medical care
- pension plan
- life insurance
- Multisport card
- family leave
- University degree (Accounting or Finance)
- Risk Management qualification (Compliance & BCM) as a plus
- Minimum 7 years of experience in managing projects in a large multinational company in the area of transformation initiatives (systems, processes, business)
- Strong command of English Language
- Experience in project and performance management including solid know how of project management frameworks and methodology
- Possesses solid statistical, analytical and problem-solving skills
- Self-starter, proactive and results oriented
- Ability to lead and influence others to congruent goals with proven track of indepentently managing matrix environment of stakeholders
- Open minded, positive thinker that identifies and pursues the opportunities for change and improvements
- Skilled facilitator of workshops
- Developer of others
If you decide to participate in this recruitment, the administrator of your data will be JTI GBS Poland sp. z o.o. with headquarters in Warsaw. Your data will be processed only to support the recruitment process in which you participate. Detailed information on the processing of your data here.
JTI GBS Sp. z o.o. has introduced an Internal Reporting Procedure for Whistleblowers. If you would like to review this procedure, it is available upon request.
Poznaj
JTI GBS Poland sp. z o.o.
Why is it worth joining JTI GBS Poland?
JTI GBS Poland is a global business services center and the largest of its kind within Japan Tobacco International worldwide. We are a team of over 1,000 specialists from various fields, united by a common goal: advancing JTI Group's international business operations. Our expertise spans finance, marketing, sales, HR, research & development, legal & regulatory affairs, and global supply chain. We are driven by passion and commitment, which fuels our unwavering enthusiasm for the future.
JTI GBS Poland is a workplace that embraces diversity. We demonstrated this by joining the exclusive group of companies that received the GES (Global Equality Standard) certification, awarded by EY. This is one of the world’s first certificates focused on diversity and inclusion, assessing equality in opportunities and pay within organizations.
Recruitment process
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Telephone Call
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Online Meeting with HR
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Meeting with Manager
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Offer